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Receiving stock properly is the difference between a warehouse you trust and a warehouse that lies to you. In Fulnex, every new unit gets scanned into a specific bin with optional lot and expiry tracking. This makes FEFO (First Expiry First Out) picking possible and gives you a full audit trail of what came from where.
Log in to Fulnex on your phone or laptop. Navigate to Receiving. This is where every incoming stock item gets recorded before it joins your inventory.
Tap 'New Receipt' or '+ Receive Stock'. Enter the supplier name (or 'Unknown' if you don't track suppliers yet) and an optional reference number from the packing slip.
Even if you don't track suppliers formally, type at least their name. In a few months you'll thank yourself when reconciling.
Scan the bin barcode where this stock is going (or type the bin code manually). Fulnex confirms the bin exists and is active.
Don't 'eyeball' the bin code. Always scan or type carefully. Wrong bin = wrong location forever, until someone manually fixes it.
Point your camera at the product barcode. Fulnex looks up the SKU and shows the product name and any existing stock in that bin.
Type the quantity received. If your products have lot numbers or expiry dates (supplements, food, cosmetics), enter those too.
Lot and expiry are optional, but if you skip them, you lose FEFO picking. For supplements, food, and cosmetics, always fill them in.
Tap 'Add to Receipt'. The line is saved. The receipt screen shows everything received so far. You can keep adding lines until you've finished all the products in this delivery.
Each confirmed line shows up in a running list. You can edit or delete any line before finalizing.
Once everything is scanned in, tap 'Finalize Receipt'. Fulnex commits the stock — it's now live and available across all your connected WooCommerce stores within seconds.
The receipt is closed. Stock moves from 'incoming' to 'available'. Every connected store updates its stock count automatically. The receipt is saved forever for audit.
The barcode doesn't match any SKU in Fulnex. Tap 'Add New SKU' and enter the product details. After that, future scans will recognize it.
Receipts can't be edited once finalized (audit integrity). But you can create a Stock Adjustment to correct the bin. Navigate to Inventory → select bin → Adjust Stock.
Sync takes 2-5 minutes depending on your plan. Tap Portals → your store → 'Sync Now' to force an immediate push. If still not updating, check the portal connection.
Get started with Fulnex free, or browse more tutorials in the How-To Center.